Executive Administrative Assistant to the Chief Learning Officer Vacancies in Young Life Colorado Springs, CO

Full Time

Website Young Life

This Job Listing is about Young Life in Colorado Springs, CO 2022

About the job

Mission/Authority

Provide excellent administrative assistance to the Chief Learning Officer (CLO) of Young Life and represent this executive office in a hospitable, professional manner to the mission of Young Life.

Essential Duties:

Administration

  • Maintain the schedule of the CLO
  • Compose written materials and proofread as needed
  • Prepare meeting materials and presentations for the CLO as requested.
  • Provide communication and support/problem solving to the learning and leadership department.
  • Maintain records pertaining to the mission-wide goals
  • Coordinate travel, meeting and phone call arrangements
  • Represent the CLO’s office in a personable manner by demonstrating flexibility, resourcefulness and a professional attitude.
  • Manage the CLO’s schedule.

    • Track and schedule all requested and recurring meetings for the CLO.
    • Follow up on all meetings and e-mail for items that need to be collected, or actions that need to be passed on to the CLO’s direct reports and/or learning staff.

  • Act as the liaison for CLO direct reports to CLO

    • Coordinate monthly check- in calls with CLO’s direct reports
    • Answer questions in regards to talks and reports assigned by the CLO

  • Create and maintain CLO’s monthly receipts and expense reports.
  • Track and manage email and phone calls/messages when CLO is traveling (as requested)
  • Maintain PTO request process and track learning staff requests keeping CLO informed as needed

Manage the office of the CLO

  • Under the authority of the CLO, make delegated decisions which may pertain to the direction of learning and leadership.
  • Promptly respond to all questions that are within area of expertise; refer others to appropriate responder.
  • Correspond extensively and effectively with learning staff, Mission Leadership Team (MLT), and MLT admin team via e-mail and over the phone.
  • Ability to analyze and interpret policy and guidelines set up by the Chief Learning Officer (CLO) and/or the Service Center; provide guidance and act as a reference on Young Life policies and procedures for staff and volunteers.
  • Resolve problems and questions for the learning and leadership department, as appropriate.
  • Analyze all divisional cash flows, revenue and expenses, and trial balances.
  • Oversee the CLO’s evaluation process for direct reports.
  • Learning Lead team

    • Schedule monthly meetings
    • Communicate all relevant information and calendar to the team
    • Assist the CLO to build agenda, keep track of topics and roles and responsibilities of the team
    • Participate as a member of the LLT as the CLO sees fit

  • Stay well informed on all projects, learning events and happenings in the learning and leadership teams
  • Host guests with hospitality and professionalism

Event Planning

· Coordinate all leadership meetings. These meetings may involve travel arrangements, reserving appropriate meeting facilities, ordering food, and providing for media viewing, overall hospitality, communication and logistical support.

  • Assist the CLO in leading the yearly Global Leadership Conference Planning Team

    • Serve on the planning team
    • Provide logistical and administratvie support to the team
    • Lead the admin team in execution

  • Plan and execute yearly in-person learning and leadership summit
  • Plan and execute yearly in-person LLT retreat

Projects and Processes

  • Budgeting and accounting

    • Construct budgets and oversee the budget process for all learning budgets (about 30-40)
    • Mange the budgets of the office of the CLO
    • Create and implement quarterly check-ins to assist learning staff in maintaining their budgets
    • Yearly event fee assessment and review

  • Staffing

    • Oversee the evaluation process for all staff reporting to the CLO and other staff as necessary
    • Create and oversee the process for hiring any new role in the department in conjunction with Human Resources

  • Oversee the writing and submission for the sub-departmental board reports (twice yearly)
  • Create systems to maintain documents for the department (org charts, goal sheets, etc.) ensuring their accuracy
  • Assist the Office of the President as needed

Education:

  • BA preferred or equivalent experience.
  • Ongoing education is encouraged.

Experience Required for the Job:

  • At least five years previous experience as an executive administrative assistant for a vice president, president or director of a large company or organization.
  • Knowledge of Young Life preferred.
  • Knowledgeable about office management and supervisory techniques; capable of planning the work of others, if applicable.
  • Excellent organizational skills with attention to detail and the ability to handle concurrent tasks and constant interruptions.
  • Demonstrated proficiency in Microsoft Office Suite.
  • Must have a good grasp of English grammar and also have strong written and verbal communication skills.
  • Ability to maintain confidentiality.
  • Basic accounting skills.
  • Must be able to establish effective working relationships with Young Life field staff and offer excellence in customer service to Young Life field staff and the public.
  • Professional and pleasant phone presence.
  • Possess good judgment, reasoning ability and strong problem-solving skills.
  • Travel will be required.

Notes:

  • The salary range for this position is anywhere from $3,334-$4,173 per month/$40,010-$50,074 per year.
  • This position is located in Colorado Springs and is in an office environment.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.

PI174412148

Desired Skills and Experience

PI174412148

Company: Young Life

Vacancy Type: Full-time · Associate 

Job Location: Colorado Springs, CO

Application Deadline: N/A

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