Personal Assistant Vacancies in EY Johannesburg Metropolitan Area

Full Time

Website EY

This Job Listing is about EY in Johannesburg Metropolitan Area 2022

About the job

Key Responsibilities

Relationship management

  • Act as an ambassador and first point of contact for allocated Partners
  • Develop and maintain internal and external networks, building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities.
  • Build strong relationships with clients and their PA’s identifying opportunities to enhance EY’s reputation.

Diary and meeting management

  • Provide comprehensive diary management in consultation with your Partners.
  • Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.
  • Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings – with oversight from a Manager/Advance Intermediate PA/Partner

Travel management

  • Proactive itinerary planning, researching and considering reasonable alternative cost effective travel, to include assistance with visas.
  • Maximise cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy.

Communication management

  • Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly.

Events management

  • Project manage events that only require internal bookings of rooms, catering and attendance management.
  • Ensuring compliance with policies and approved budgets.
  • Work with facilities to confirm logistical arrangements and attend events as required, proactively ensuring relevant documentation is available at the event as approved by the Partner/Manager.
  • Manage budget in consultation with the Partner/Manager.

Time and expense management

  • Prepare and submit timesheets.
  • Collate and process expenses and invoices ensuring compliance with policy and approval process.
  • Reconcile credit card/bank statements with receipts as appropriate.

General administrative and project support

  • Delegate meetings, events, travel, accommodation and ad hoc tasks
  • Maintain client contact and relationship databases.
  • Provide ad hoc project support.
    • Loading external training CPD hours
    • Mercury S2P support
    • Stationery maintenance
  • Meet and greet visitors to EY offices.
  • Provide cover for colleagues during absences as appropriate.

Experience And Skills Required

  • Experience in a corporate professional services environment is preferred.
  • The confidence to engage with senior/high profile contacts and clients and their teams.
  • Attention to detail and ownership for the delivery of high quality work.
  • Ability to build relationships across diverse teams both locally and globally.
  • Ability to work as part of a team, ensuring seamless service to the firm and clients.
  • Confident approach to administration and agile to different Partner expectations
  • The ability to plan ahead and anticipate potential problems.
  • Strong organisational skills with ability to prioritise a busy and often conflicting workload.
  • A flexible and professional approach, remaining calm under pressure.
  • Knowledge of time zones and best means of travel between multinational locations.
  • Broad knowledge of Microsoft Office packages.

Company: EY

Vacancy Type: Full-time · Entry level 

Job Location: Johannesburg Metropolitan Area

Application Deadline: N/A

Apply Here